Commitment to Attendee Safety
The health and safety of our attendees and all staff is of paramount importance when running face to face events, and we are working hard with the venue and relevant industry bodies to ensure that you have absolute peace of mind whilst being able to experience the event and see the latest products in a safe and sound environment.
As such, we have put in place a comprehensive series of steps to ensure we provide a safe and successful event for all involved. We ask you to please read and follow the guidance below to prepare you for your visit to the event and to safeguard the health and safety of both yourself and those around you.
Verifying COVID-19 status
In line with latest government guidance and the Association of Event Organisers, Advanced Engineering will verify attendee COVID-19 status on arrival at the event.
All attendees will need to demonstrate proof of COVID-19 status for entry to the event. This will need to be one of the following:
- Proof of completion of a full course of vaccination 2 weeks prior to arrival, whether that requires 2 doses or one dose. Proof is shown via the NHS app, NHS UK, or a letter from the NHS (or overseas equivalent).
- Proof of a negative lateral flow or PCR test result taken within 48hrs of arrival at the venue. A lateral flow test must be reported to the NHS website or app and the result shown via the NHS app, SMS text or email. Lateral flow tests are available for free from the NHS website or your local pharmacy.
- Medical exemptions must now be shown by a valid phone or paper method of ID and will not be accepted verbally.
Our commitment to your safety
We put in place a comprehensive series of measures to ensure we provide a safe and successful event for all involved. Our health & safety protocols are audited by SGS to enhance the safety of our events.
Advanced Engineering has received the official SGS accreditation for 2021.
Cleaning & Hygiene
Comprehensive cleaning and disinfection protocols
All surfaces at Advanced Engineering are treated with hospital-grade disinfectants. The most frequently touched surfaces will be disinfected at regular intervals. Electrostatic spraying technology ensures the highest standards of hygiene.
Hand hygiene
Hand sanitiser stations will be available everywhere on the exhibition floor and in common areas such as seminar theatres. Please make use of them reguarly during the day!
Smart Badge contactless technology
The safest way to visit an event is through the use of our Smart Badge, which requires no physical contact and guarantees a 100% safe event experience. You may be sent your Smart Badge in the mail before the show, or you can print it out at the entrance. Thanks to the embedded NFC chip you can use your badge at the event to gather product and stand information with a touch of your badge. AT the end of the day you receive all collected information via email.
Personal protection & detection
Face masks
We do encourage all attendees to consider wearing masks, especially when in enclosed or crowded spaces. Our team will be on hand to provide face masks if you forget yours!
Plexiglass shields
Plexiglass shields will be installed at registration desks, information points, catering points and counters staffed by team members where necessary throughout the event floor.
Physical distancing
Social distancing and crowd management
We kindly ask you to observe social distancing when moving through the venue and exhibition halls.
Online registration and touchless scanning
Please register online before the event, as registration onsite is not possible. You can either print out your admission voucher, which has a barcode, or bring it on your mobile device. You will then be able to scan the barcode at one of our touchless scanning stations. If you register more than 3 weeks prior to the event, you may receive your badge in the post saving you time and eliminating overcrowding at registration.
Registration timeslot
We will make it convenient for you to register for a specific timeslot to arrive at the event so that we can ensure the appropriate checks are made on arrival and limit the number of people in the registration area at any one time. You can amend the timeslot you selected after you register by using your registration key that you will find in your confirmation email.
Stay home if you feel ill
Finally, as much as we want to see you at Advanced Engineering , we kindly ask you to respect everyone’s health and safety. If you feel at all ill – including mild cold symptoms or a high temperature – please stay at home.
Online ticket sales
Some Easyfairs events require you to purchase a ticket. Please purchase it/them online in advance, as this will not be possible onsite. You can either print out your ticket, which has a barcode, or bring it on your mobile device. You will then be able to scan the barcode at one of our touchless scanning stations. Please note that for your safety, onsite printing is no longer possible.
Online assistance
By consulting our website you’ll be able to make your visit as efficient as possible. You can use the exhibitor catalogue and content programme to plan which companies and products you would like to see, and which seminars to attend. We kindly advise you to plan ahead so you can arrive on time for any seminars, as places may be limited due to social distancing measures.
Thank you for observing these guidelines – stay safe and we hope to see you in November!
