Exhibitor manual | Advanced Engineering

Welcome To the Exhibitor Operations Manual
For Advanced Engineering 2023

Advanced Engineering is taking place on 1 & 2 November 2023 at the NEC, Birmingham

This manual has been put together as a reference to use whilst planning for the event. Taking the time to read through now, will ensure that you are well prepared for the event and enable you to make the most out of your time onsite.

We look forward to working with you and seeing you at the show; however in the meantime, if you have any queries regarding your stand set up and your time on site, please feel free to contact ae_ops@easyfairs.com

Important Deadlines & Forms

Ensuring the health and safety of all participants at our event is of utmost importance to us. Therefore, we kindly ask that you complete the Health & Safety form by September 19th, 2023, to provide us with essential information about your stand. This will help us to identify any potential hazards and ensure that the necessary precautions are taken to prevent any accidents or injuries from occurring.

In addition, completing the Health & Safety form will also help us to better understand the unique needs of your stand and make any necessary adjustments to accommodate these needs. This will help us to create a safe and enjoyable environment for all participants.

For more information about the Health & Safety form and other important deadlines, please view our “Deadlines & Forms Checklist” page. We appreciate your cooperation and look forward to working with you to create a successful and safe event for all.

It is important that you complete the risk assessment form before the given deadline, which is on September 19th, 2023. By filling out this form, you can identify and prevent any potential risks that may arise on your stand. This is crucial to ensure a safe and successful event for everyone involved.

Moreover, you can find more details about the deadlines and necessary forms on our checklist page. This page provides useful information that can help you prepare for the event and ensure that you don’t miss any important deadlines. Be sure to check it out and stay on top of your preparations!

The Grid plan is essential For all exhibitors who have placed orders for electrics, spotlights or shell extras. The Grid plan  ensures your stand fittings and electrics are placed as you desire. 

Please download the grid plan and return to ae_ops@easyfairs.com

Grid plan (PDF download)

If you would like to know how to correctly complete a grid plan. Download our FAQ

The Shell Amendments form is a valuable resource for exhibitors who have purchased a shell scheme package. This form provides exhibitors with the flexibility to customize their stand by adding or removing certain elements, such as fascia, walls, or furniture. In this way, exhibitors can create a stand that is perfectly tailored to their needs and preferences.

Please note the deadline for shell amendments are the 19th of September 2023 

For more information about the shell Amendments form and other important deadlines, please view our “Deadlines & Forms Checklist” page

All Space only exhibitors must complete space only stand plans and all supporting documents, including RAMS to admin@opssquad.co.uk

Your stand plans must include the following:

  • Stand company name and number
  • Contractor contact details
  • Contractor onsite contact details
  • Detailed stand plans, including all measurements/dimensions  
  • Stand visual
  • Contractor Risk Assessment
  • Method Statement
  • Type of Flooring you will be using
  • Electrical Plans
  • Rigging Plans, if applicable
  • A copy of your stand contractor’s Public Liability Insurance certificate

Please pay particular attention to the operational deadlines & forms section of this manual.

Whilst not all forms are compulsory, the health & safety declaration, risk assessment, grid plans and space only form must all be completed prior to your arrival onsite and before you can occupy your stand at Advanced Engineering 2023.


Exhibitor Stand Orders

Early ordering via the MyEasyfairs web shop and the prompt completion of forms for any extra services will not only give you peace of mind, but will also ensure you do not incur any late order surcharges. Please refer to the checklist & forms section for further details. 

The deadline for early bird stand orders is the 19th September 2023.

Orders after this date are subject to a 25% late surcharge. Graphics and floor covering orders may not be accepted after this date.

If you do not yet have your ‘MyEasyfairs’ log in details, please contact: charlotte.taylor@easyfairs.com

My EasyFairs notice

Be aware of Fake Vendors and Similar Scams! 

Easyfairs draws your attention to fraudulent offers of list data and other “services” that you may receive via unsolicited emails.

If you receive such a communication, it is certainly fraudulent and does not come from Easyfairs.
Easyfairs never sells visitor data to third parties.

The data provided by these companies is most of the time either inaccurate, incomplete, of poor quality, or even fake and/or have been gathered or acquired in contravention of the General Data Protection Regulation (GDPR).

Any use that such companies make of the name Easyfairs or Advanced Engineering is without our authorisation and is illegal.

Please do not respond to these emails. On no account should you make any payments to the companies behind them.

Please inform Easyfairs if you receive any such solicitations so we can warn others.

Scroll to Top